Office Space Management


Services

Space analysis Existing tenancy Reducing rental costs – is there an opportunity to rationalise space and offload spare space to a sub-tenant? Identifying areas of redundant space and making better use of existing space – is there an opportunity to reconfigure workstations to maximize space? Minimising churn costs – are the workspaces flexible to facilitate cost-effective team restructuring for growth or rationalization? End of leases - relocation to new premises Plan ahead of time before signing up for too much space by reviewing staff projections and space standards. Build into the lease options to take additional space at a specific time; or register a first right of refusal on floors above or below the existing tenancy (ensures tenancy floors remain contiguous). Represent client – coordinate site search with leasing agents to shortlist potential properties Manage relationship with building landlord and confirm end of lease make-good requirements. End of lease make good – ensure enough time has been allocated to complete the new tenancy and make good old premises prior to lease termination. Project Management - Design Co-ordinate selection of Architects and relevant consultants (Mechanical, Electrical and Hydraulic; QS; Audio Visual; IT). Take brief from Client and IT to distribute to Architects/Consultants. Manage Design process and cost plan reviews Review IT requirements with Client and ensure IT have appropriate resources to meet timelines. Identify areas where there can be improved workflow and synergies by reviewing adjacencies and proximities. Assist with change management to introduce efficiencies and a flexible workplace. Evaluate Security requirements and protocols Present concepts and cost estimates to Executive/Management for approval. Tender co-ordination with Architect to select Contractors, associated sub-contractors and furniture suppliers. Submit recommendation for approval to proceed	Project Management - Construction Attend site meetings with Architects, Consultants, IT and Contractors. Track progress against programmed timelines Scrutinise variations and monitor costs. Manage fitout budget and Contractual arrangements for payment of invoices. Follow-up on defects post handover and ensure all outstanding items have been completed. Relocation to new premises Form brief for move tender for issue to relocation specialists/removalists. Present costs and recommendation to Client. Co-ordinate move program with Client, IT and Contractors. Meet with Client representatives from internal business groups to engage and inform them of the relocation process. Organise seating plans with Client representatives. Supervise relocation. Provide post-move evaluation. Facilities Management Recommend ongoing staff structure to manage tenancy Interview additional or new staff (if new staff are required).